EXECUTIVE BOARD:
FUNCTION: The functions of the President are:
and
2. To represent the Chapter at the Association level.
QUALIFICATIONS: The President must be a member of the Chapter, preferably
one who has held Chapter office(s) and who is familiar with the recent
history and activities of the Chapter and Association. The President is
a member of the Association Chapter Cabinet, and therefore should be able
to attend the Association Winter Meeting and the Annual Conference.
DUTIES: The duties of the President are:
prepare agendas for such meetings.
2. To attend all meetings of the Chapter.
3. To hold a joint meeting of the incoming and outgoing Boards following
the Annual Business Meeting of the Chapter.
4. To call special meetings as necessary.
5. To make committee chair appointments (except the Nominating Committee)
and special appointments. In making committee chair appointments, the President
should furnish each tendered appointee with a copy of the section of the
Chapter
Procedures Manual describing the duties of the appointment, and be
certain that the duties are understood before the appointment is accepted.
6. To appoint an auditor by the end of December to audit the annual
financial statement prepared by the Chapter Treasurer.
7. To execute, together with the Treasurer, all legal documents of
the Chapter.
8. To have a signature on file with the Chapter’s bank account and
to sign checks with the Treasurer or President-Elect as necessary.
9. To be a member, ex-officio, of all standing committees, except the
Nominating Committee.
10. To coordinate appointment of the Nominating Committee with the
President-Elect by the last Board Meeting of the calendar year.
11. To coordinate the work of the officers and the committee chairs.
The President should become thoroughly familiar with the procedures of
each officer, committee chair, or special appointee as set out in the Chapter
Procedures Manual.
members; and to forward a completed copy to Director of Publications for
possible inclusion in Gazette.
b) To forward a completed copy of the New Member Survey Form to the
Database Manager.
12. To administer awards such as Chapter Member of the Year, President’s
award to a chapter member, etc.
13. To serve as a voting member of the Association Chapter Cabinet
and attend, or designate an alternate to attend, the Association Winter
Meeting and Annual Conference.
14. To call for annual reports from the officers, committee chairs,
and special appointees; due prior to the Annual Business Meeting of the
Chapter.
15. To serve as host for any Association officers.
16. To represent (or to appoint an alternate to represent) the Chapter
at all extra-Chapter activities or functions appropriate to the interests
of the Chapter.
17. To be responsible for all official correspondence for the Chapter.
PRESIDENT-ELECT
FUNCTION: The functions of the President-Elect are:
2. To assume the duties of the President in his/her absence; and
3. To represent the Chapter at the Association level.
QUALIFICATIONS: The President-Elect must be a member of the Chapter, preferably
one who has held Chapter office(s) and has become familiar with the recent
activities of the Chapter and Association. The President-Elect is a member
of the Association Chapter Cabinet, and therefore should be able to attend
the Association Winter Meeting and the Annual Conference.
DUTIES: The duties of the President-Elect are:
2. To attend all meetings of the Chapter and of the Executive Board.
3. To assume the duties of the President in the event of the President’s
absence or withdrawal.
4. If elected to office, on the expiration of the term of office
as President-Elect, to assume the office of President for the ensuing operational
year. If appointed to office, the President-Elect does not
automatically accede to the Presidency. Instead, new elections are held.
5. To serve as a voting member of the Association Chapter Cabinet and
attend the Association Winter Meeting and Annual Conference. If unable
to attend, the President shall designate an alternate.
6. To have a signature on file with the Chapter’s bank account and
to sign checks with the Treasurer or President as necessary.
7. To coordinate appointment of Nominating Committee with President,
by last Board Meeting of the calendar year.
8. To serve as Program Chair and to appoint a committee as necessary
to assist in planning and implementing programs.
9. To coordinate program planning with other Board members such as:
Database Manager, Hospitality, Fundraising, Publicity, Membership, Publications,
and Public Relations.
10. To act as host to any guest speaker.
11. To ascertain periodically the needs of the membership for programs,
via surveys distributed in the newsletter, at meetings, etc.
12. To submit articles to the Chapter newsletter.
PAST-PRESIDENT
FUNCTION: The functions of the Past-President are:
2. To act as the Chapter’s Parliamentarian at Chapter and Board Meetings;
3. To keep the Chapter Procedures Manual current; and
4. To assist Chapter Archivist.
QUALIFICATIONS: The Past-President must have held the position of President
of the Chapter in the preceding year. If unavailable, the Past-President
should be the most recent available Past-President.
DUTIES: The duties of the immediate Past-President are:
2. To attend all meetings of the Chapter and Executive Board.
3. To be thoroughly conversant with Robert’s Rules of Order Revised
and to act as Parliamentarian at all Chapter and Board Meetings.
4. To make changes and/or revisions to the Chapter Procedures Manual
as directed by the President and to distribute the corrected pages to the
appropriate Board members.
5. To distribute copies of the procedures manual to the Nominating
Committee; and to other positions as required during the operational year.
6. To act as advisor to the Chapter Archivist.
7. To assist the President in preparing the Chapter’s budget.
FUNCTION: The functions of the Secretary are:
of the Chapter Board, the Annual Chapter Business Meeting, and any other
special meetings; and
2. To maintain an accurate mailing list of all Board members.
QUALIFICATIONS: The Secretary must be a member of the Chapter who can attend
meetings regularly. Familiarity with word processing is recommended.
DUTIES: The duties of the Secretary are:
2. To attend all meetings of the Chapter and the Executive Board.
3. To record the minutes of the Chapter Board Meetings, the Annual
Chapter Business Meeting, and any other special meetings. Minutes should
include: date, place, names of movers of all motions and votes thereon,
a statement of topics discussed and summary of discussions, reports of
officers and committee chairs, either in the body of the minutes or as
attachments. The minutes of the Board Meetings should include lists of
those present.
4. To send copies of the minutes with the current agenda to each Board
member and to Archives 10 days before a meeting is to be held. The copy
sent to the Director of Publications will be used for publication in the
Chapter newsletter.
5. To assist the President with all Chapter correspondence as needed.
6. To maintain a current mailing list of all Board members.
TREASURER
FUNCTION: The function of the Treasurer is to handle all financial matters
of the Chapter.
QUALIFICATIONS: The Treasurer must be a member of the Chapter who can
attend meetings regularly.
DUTIES: The duties of the Treasurer are:
1. To serve as a member of the Executive Board.
2. To attend all meetings of the Chapter and the Executive Board.
3. To execute, together with the President, all legal documents of
the Chapter.
4. To handle Chapter financial affairs and financial correspondence.
5. To advise officers and committee chairs on budget matters and financial
reporting requirements.
6. Upon assuming office, to arrange for changes in the Chapter’s bank
account. This procedure includes obtaining the necessary forms from the
bank, having them completed by the appropriate officers, retiring and incoming;
obtaining bank signatures of the President, President-Elect, and Treasurer;
and if so wished, transferring the bank account for convenience. The bank
selected for the Chapter’s accounts should be approved by the Executive
Board, and this should be recorded in the minutes.
7. With the President or President-Elect, to sign checks. The Treasurer
is authorized to pay all bills for Chapter expenditures resulting from
routine activities previously authorized by the Executive Board. All other
payments require the approval of the Executive Board.
8. To send out bills for money owed to the Chapter. Invoices for newsletter
advertising are sent out by the Director of Publications.
9. To account for all Chapter monies held in checking accounts, CD’s,
Association Money Market funds, etc.
10. To deposit annual allotment received from Association, based on
number of members in Chapter as of December 31.
DIRECTOR OF EDUCATION/CALIFORNIA
FUNCTION: The functions of the Director of Education/California are:
and
2. To be responsible for any other continuing education activities
of the Chapter.
QUALIFICATIONS: The Director must be a member of the Chapter and be familiar
with the recent activities of the Chapter.
DUTIES: The duties of the Director of Education/California are:
2. To attend all meetings of the Chapter and Executive Board.
3. To initiate, and coordinate planning and completion of continuing
education activities of the Chapter including its workshop(s).
4. To work in conjunction with the Director of Publicity, Director
of Publications, Fundraising Chair, Hospitality Chair, and Database Manager.
DIRECTOR OF EDUCATION/NEVADA
FUNCTION: The functions of the Director of Education/Nevada are:
and
2. To act as a liaison between California and Nevada members.
QUALIFICATIONS: The Director must be a member of the Chapter and be familiar
with the recent activities of the Chapter.
DUTIES: The duties of the Director of Education/Nevada are:
2. To attend all meetings of the Chapter and Executive Board as appropriate.
3. To act as the Chapter’s liaison to Nevada members.
4. To coordinate and plan a meeting/mini-workshop (not to be intended
as a replacement for California workshop) every 2-3 years as appropriate.
5. To publicize Nevada members’ activities in the Chapter newsletter.
DIRECTOR OF PUBLICATIONS
FUNCTION: The functions of the Director of Publications are:
directory; and
2. To act as editor of the Gold and Silver Gazette, the Chapter’s
newsletter.
QUALIFICATIONS: The Director must be a member of the Chapter, preferably
one who has taken active part in the work of the Chapter. Familiarity with
word processing is recommended; desktop publishing expertise is also preferred.
DUTIES: The duties of the Director of Publications are:
2. To attend all meetings of the Chapter and the Executive Board.
3. To work in conjunction with the Business Manager for advertising,
if there is one; if not, to assume the duties.
4. To prepare a proposed schedule of Chapter publications, including
the membership directory and newsletter, for the President early in the
Chapter operational year. Publication deadlines for the Chapter newsletter
should be coordinated with program planners.
5. To act as editor of the Gold and Silver Gazette, encouraging
input and material from Board and Chapter members.
6. To coordinate the publication of the Chapter’s membership directory
with the Database Manager, early in the Chapter’s operational year.
7. To suggest to the Board new publication projects.
8. To report on the status of Chapter publications at each Board Meeting.
9. To coordinate with the Treasurer procedures for recording and transmitting
publication payments.
10. To arrange for the sale, distribution and storage of Chapter publications.
11. To oversee details of publication production such as schedules,
budgets, and standards.
DIRECTOR OF PUBLICITY
FUNCTION: The functions of the Director of Publicity are:
1. To produce and distribute meeting and workshop announcements;
and
2. To maintain mailing lists of non-members and local libraries for
publicity purposes.
QUALIFICATIONS: The Director of Publicity must be a member of the Chapter
and have the ability to write well, be creative, and work under deadlines.
Familiarity with word processing is recommended; desktop publishing expertise
is preferred.
DUTIES: The duties of the Director of Publicity are:
2. To attend all meetings of the Chapter and the Executive Board.
3. To work in conjunction with Public Relations Chair, if there is
one; if not, to assume the duties.
4. To oversee activities of Hospitality Chair, if there is one; if
not, to assume the duties.
5. To work with program planners and the Director of Publications to
produce meeting announcements, coordinating all deadlines so that announcements
are distributed in a timely manner.
6. To coordinate with Database Manager to receive mailing lists of
nonmembers as required.
ADVISORY COUNCIL
FUNCTION: The function of the Chair of Affirmative Action is to encourage
and attract members of minority groups to pursue careers in special librarianship.
QUALIFICATIONS: The Chair must be a member of the Chapter, with the
ability to effectively communicate verbally and in writing.
DUTIES: The duties of the Affirmative Action Chair are:
2. To attend all meetings of the Chapter and Board.
3. To act as a liaison with the Association’s Affirmative Action Committee.
4. To develop a recruitment plan, including but not limited to, participating
in career days at high schools and colleges; and to publicize Chapter events
in the local media.
5. To publicize local and Association recruitment activities such as
the availability of scholarships and awards, in the Chapter newsletter.
6. To publicize the benefits of special librarianship to other information
professionals.
7. To work in cooperation with the Career Guidance Chair.
ARCHIVIST
FUNCTION: The functions of the Archivist are:
1. To collect, select, sort, arrange and file the Chapter’s
archival materials;
2. To make arrangements to house the materials during his/her tenure,
with Executive Board approval; and
3. To work in conjunction with the Past-President.
QUALIFICATIONS: The Archivist should be a member of the Chapter, preferably
with experience in Chapter offices and with superior organizational skills.
APPOINTMENTS: The Archivist may appoint members to a committee. However,
he/she may choose to operate alone, requesting assistance from Chapter
members as required.
DUTIES: The duties of the Archivist are:
1. To serve as a member of the Advisory Council.
2. To attend all meetings of the Chapter and Board.
3. To establish criteria for selection, retention, and filing of materials
suitable for Chapter Archives, based on recommendations from the Past-President.
(Refer to current guidelines for Chapter Archives distributed by the Association.)
4. To remind incumbent Board members to forward materials to Archives
as appropriate, on a regular basis. Materials shall include Executive Board
reports and minutes, issues of the Chapter newsletter, program announcements,
Treasurer’s financial reports, Chapter publications, budgets, membership
lists, annual reports, etc. In addition, whenever possible, provide a copy
on computer disk.
5. To provide each Board member with a list of materials to be sent
to Archives and assure their delivery.
6. To provide Chapter members access to the Archives during normal
business hours or on an appointment basis.
FUNCTION: Solicits
and coordinates advertising for the Gazette. Handles billing and communications
with vendors.
FUNCTION: The function of the Chair of Bylaws is to monitor the Chapter
Bylaws.
QUALIFICATIONS: The Chair must be a member of the Chapter, preferably
one who is familiar with the highly structured process of updating bylaws;
and who has the ability to effectively communicate verbally and in writing.
DUTIES: The duties of the Bylaws Chair are:
1. To serve as a member of the Advisory Council.
2. To attend all meetings of the Chapter and Board.
3. To make proposals for amendments to the Bylaws as necessary to the
Executive Board.
4. To follow Chapter and Association procedures regarding Chapter Bylaws.
FUNCTION: The function of the Chair of Career Guidance is to promote
the profession of special librarianship as a career.
QUALIFICATIONS: The Chair must be a member of the Chapter, with the
ability to effectively communicate verbally and in writing.
DUTIES: The duties of the Career Guidance Chair are:
1. To serve as a member of the Advisory Council.
2. To attend all meetings of the Chapter and Board.
3. To act as a liaison with the Association.
4. To develop a plan to promote the profession, including but not limited
to, participating in career days at high schools and colleges; and to publicize
Chapter events in the local media.
5. To publicize local and Association recruitment activities such as
the availability of scholarships and awards, in the Chapter newsletter.
6. To publicize the benefits of special librarianship to other information
professionals.
7. To work in cooperation with the Affirmative Action Chair.
FUNCTION: The functions of the Chair of Consultation are:
1. To provide expert advice in establishing or expanding special
libraries upon request; and
2. To select the best qualified Chapter members to serve as local consultants.
QUALIFICATIONS: The Chair must be a member of the Chapter, preferably one
who is familiar with the expertise of the Chapter members, and who is knowledgeable
about current operating practices and principles of the organization of
special libraries.
DUTIES: The duties of the Consultation Chair are:
1. To serve as a member of the Advisory Council.
2. To attend all meetings of the Chapter and Board.
3. To make the initial contact with the inquirer upon referral from
the Association or individual SLA members that an inquiry has been received
for consultation service in the Chapter’s area.
4. To perform, or designate a Chapter member to perform, the consultation.
5. To act as a liaison with the Association’s Consultation Service
Committee. There is a Consultation Service meeting held at SLA’s Annual
Conference
FUNCTION: The functions of the Database Manager are:
1. To maintain current information on all matters relating
to membership in the Chapter’s membership database; and
2. To produce membership directories, consultation directories, name
badges, attendees’ lists, mailing labels, and other information reports
as required.
QUALIFICATIONS: The Database Manager must be a member of the Chapter, preferably
one who is familiar with INMAGIC DB/TextWorks. The Database Manager must
have easy access to PC with Windows 95+, word processing software and a
laser printer (preferably H-P LaserJet III or higher).
DUTIES: The duties of the Database Manager are:
1. To serve as a member of the Advisory Council.
2. To attend all meetings of the Chapter and Board.
3. To annually update the Chapter’s membership database, early in the
operational year, by mailing out the Membership Update Form, and incorporating
changes from returned forms; and by using data from the Association’s annual
roster (Membership Chair).
4. To generate the Chapter’s membership directory either for inclusion
in the Gold and Silver Gazette or for separate publication.
5. To periodically update the Chapter’s membership database by obtaining
information from the New Member Survey Form (President); and the Association’s
bi-weekly updates (Membership Chair).
6. To receive information from program planners, and
a) To provide Membership Chair with a list of first-time nonmember
attendees so that membership information can be sent to them.
b) To produce and send a mailing list and/or labels of nonmembers to
the Director of Publicity prior to each program. Review the database for
attendance, and code the record of a nonmember who does not attend two
functions per year. Mailing labels will not be generated for those.
7. To coordinate with program planners to produce name badges and a
list of meeting/workshop attendees; and with the Hospitality Chair who
will attach color dots to name badges to indicate menu selection.8. To produce and mail out the Membership and Members’ Library Directory
to vendors, and other requesters.
9. To update the membership database manual as software is upgraded.
FUNCTION: The function of the Chair of Employment is to serve as a liaison
between those seeking employment in special libraries and employers seeking
librarians in the Sierra Nevada Chapter area.
QUALIFICATIONS: The Chair must be a member of the Chapter, with the
diligence and motivation to investigate employment opportunities and share
that information with Chapter members.
DUTIES: The duties of the Employment Chair are:
2. To attend all meetings of the Chapter and Board.
3. To serve as employment advisor to those desiring employment in a
Sierra Nevada Chapter area library, or to employers seeking librarians.
4. To publicize employment opportunities to Chapter members at Chapter
functions and in the Chapter newsletter.
5. To act as a liaison with the Association’s employment services.
6. To annually review the Chapter Employment Guide and update
as appropriate, early in the Chapter’s operational year; and to submit
revisions for Executive Board approval.
7. On a weekly/monthly basis
b. To call local/regional joblines for openings.
c. To call or write employers to follow up on potential openings.
8. When contacted by an employer:
b. To advise the employer that the opening will be announced to Chapter
members.
c. If the employer is organizing a library, to give only a brief amount
of consultation and refer him/her to the Chapter Consultation Chair. Advise
the Chapter Consultation Chair of consultation so he/she may follow up
if appropriate.
9. When contacted by an applicant who is a SLA member:
may be qualified.
b. To provide applicant with Chapter Employment Guide.
c. To refer applicant to employment services provided by the Association.
10. When contacted by an applicant who is NOT a SLA member, to refer them
to the Chapter Membership Chair.
CHAIR OF FUNDRAISING
FUNCTION: The function of the Chair of Fundraising is to locate appropriate
sources of revenue and obtain financial support for Chapter activities.
QUALIFICATIONS: The Fundraising Chair must be a member of the Chapter
who displays an outgoing personality, persistence to follow-up, and an
understanding of upcoming Chapter activities.
TERM: The Chair is appointed to an eighteen month commitment; twelve
months as Chair and six as advisor. This overlap provides for continuity
of effort and maintenance of momentum, factors critical to successful fundraising.
DUTIES: The duties of the Fundraising Chair are:
2. To attend all meetings of the Chapter and Board.
3. Working with the Executive Board, to develop an overall plan for
the use of any donated income, i.e. monies may be used to alleviate Chapter
operating expenses associated with dinner meetings, workshops and other
special events; or to support specific projects such as a literacy campaign,
scholarship fund, etc., as approved by the Executive Board.
4. To coordinate fundraising activities with program planners and Hospitality
Chair.
5. To identify sources for contributions (cash, raffle items, etc.),
make contacts, and arrange for receipt of donations.
6. To provide appropriate thank-you letters to donors.
CHAIR OF GOVERNMENT RELATIONS
FUNCTION: The function of the Chair of Government Relations is to keep
Chapter members informed of legislation and/or government policies which
affect special librarians at the federal, state and local levels.
QUALIFICATIONS: The Chair must be a member of the Chapter, preferably
one who has interest, access and knowledge of legislation or policies that
may affect special librarianship.
DUTIES: The duties of the Government Relations Chair are:
2. To attend all meetings of the Chapter and Board.
3. To act as a liaison with the Association’s Government Relations
Program.
4. To keep members aware of legislation by announcing proposed changes
at meetings, and through the Chapter newsletter.
5. To inform the Association of local governmental issues that may
impact the profession.
6. To encourage a proactive response, such as letter-writing.
7. To share information with other California SLA Chapters.
CHAIR OF HOSPITALITY
NOTE: If this position is not filled, the Director of Publicity shall
assume the function.
FUNCTION: The functions of the Chair of Hospitality are:
1. To welcome attendees to chapter events; and
2. To provide name tags for meeting/workshop attendees.
QUALIFICATIONS: The Hospitality Chair must be a member of the Chapter,
and possess an outgoing, warm personality.
DUTIES: The duties of the Hospitality Chair are:
1. To serve as a member of the Advisory Council.
2. To attend all meetings of the Chapter and Board.
3. To attend all chapter events, or provide adequate substitute(s);
and to greet attendees, distribute name tags, membership brochures, etc.
4. To work with the Database Manager to make name tags for attendees,
coordinating colors for entree selections, first-time attendees, etc.
5. To work with the Fundraising Chair to coordinate any fundraising
event at a meeting such as a raffle, and to make table tents to acknowledge
sponsors.
FUNCTION: The function of the Chair of Membership is to recruit and
welcome new members for the Chapter.
QUALIFICATIONS: The Chair must be a member of the Chapter, preferably
one who has taken active part in the work of the Chapter, knows many of
the Chapter members, and has a warm, outgoing personality. Familiarity
with word processing is recommended.
DUTIES: The duties of the Membership Chair are:
1. To serve as a member of the Advisory Council.
2. To attend all meetings of the Chapter and Board.
3. To receive the annual roster from the Association and forward it
to the Database Manager.4. To receive the biweekly updates from the Association and send copies
to the Database Manager, President, and Director of Publications.
5. To send President’s welcome letter, the New Member Survey Form,
a copy of the latest directory, and the latest issue of the newsletter
to new members; and membership application forms to prospective members.
6. To actively recruit new members and former members, to encourage
Chapter members to recruit new members, and to develop programs for membership
recruitment.
7. To cooperate with the Association in encouraging delinquent members
to renew their memberships.
8. To assist with the coordination of the Annual Membership Meeting
of the Chapter.
9. To annually review the Chapter membership brochure and update
as appropriate, early in the Chapter’s operational year; and to submit
revisions for Executive Board approval.
FUNCTION: The functions of the Chair of Networking are:
1. To serve as the Chapter resource person for information
on networking; and
2. To act as the Chapter’s representative to the Association and other
organizations active in the area of networking.
QUALIFICATIONS: The Chair must be a member of the Chapter, preferably one
who has taken an active role in the Chapter and knows many of the Chapter
members.
DUTIES: The duties of the Networking Chair are:
1. To serve as a member of the Advisory Council.
2. To attend all meetings of the Chapter and Board.
3. To maintain an active liaison with the Association and with national,
regional, and local organizations.
4. To maintain awareness of developments in networks and inform Chapter
members of these developments.
5. To encourage the development of new networks.
6. To promote resource sharing among Chapter members and with other
library organizations and networks.
FUNCTION: The function of the Nominating Committee is to select a slate
of at least one candidate for each elected office. If the slate includes
more than one candidate for any office, the Committee will prepare, distribute,
collect, and count the ballots.
QUALIFICATIONS: The Nominating Committee must be members of the Chapter,
preferably ones who have held Chapter office(s) and have become familiar
with the duties of the Chapter officers.
SELECTION: The Executive Board appoints three members, no one of whom
shall be a member of the Executive Board, but one of whom shall have been
a member of the previous Nominating Committee. If there is no hold-over
member, the Executive Board may appoint a former Chapter officer. The Nominating
Committee shall be appointed no later than three months prior to the Chapter
Annual Business Meeting. It is preferable to appoint this Committee by
the end of the calendar year. The Executive Board will name one of the
three members as Chair of the Committee.
DUTIES: The duties of the Nominating Committee are:
1. Working with the President and President-Elect, to select
a tentative list of nominees, and to designate which nominees are to be
contacted first.
2. To contact each tentative nominee to determine if he/she will accept
the nomination. This step shall be completed well in advance of the Chapter
meeting prior to the Annual Business Meeting. The Committee will coordinate
this step carefully to avoid conflicting offers. It is the responsibility
of the Nominating Committee to call to the attention of the prospective
nominees the obligations that each office requires. A copy of the pertinent
section of the Chapter Procedures Manual should be sent to each
nominee.3. To obtain the written acceptance of each
nominee prior to presenting the slate at the Chapter meeting preceding
the Annual Business Meeting.
4. To present the slate of the Nominating Committee, containing the
names of at least one candidate for President-Elect, Secretary, Treasurer,
and four Directors, at the Chapter meeting prior to the Annual Business
Meeting. Additional names may be placed in nomination at that time, providing
the acceptance of the nominee(s) is assured. The report shall then be included
in the notice of the Annual Business Meeting (see Chapter Bylaws IX, Section
3).
5. If the slate contains more than one candidate for any office, to
hold an election by secret ballot mailed to each Chapter member at least
20 days before the Annual Business Meeting.
6. In case of a secret ballot, to notify all nominees, the President,
and the President-Elect prior to the Annual Business Meeting of the results
of the election.
7. To announce the results of the election at the Annual Business Meeting.
If a secret ballot was held, it’s not necessary to inform the officers
or the membership of the count.
8. If an election is not necessary, the slate of the Nominating Committee
shall be given to the President to read at the Annual Business Meeting.
The President may ask for acceptance by acclamation from the members.
9. The Chair then submits a final report, including the names of the
entire elected Board, and their written acceptances, to the current President.
10. The Chair also submits the results of the election to the Director
of Publications for inclusion in the next issue of the Chapter newsletter.
NOTE: If this position is not filled, the Director of Publicity shall
assume the function.
FUNCTION: The function of the Chair of Public Relations is to publicize
Chapter programs and special events to the community, working in conjunction
with the Director of Publicity.
QUALIFICATIONS: The Chair must be a member of the Chapter, with the
ability to effectively communicate verbally and in writing.
DUTIES: The duties of the Public Relations Chair are:
2. To attend all meetings of the Chapter and Board.
3. To act as a liaison with the Association.
4. To work with program planners such as President-Elect, Membership
Chair, and Directors of Education to collect information about upcoming
meetings/workshops.
5. To publicize Chapter meetings/workshops, and Association events
to the community.
